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Last reviewed on 20 July 2021
Ref: 30210

Personal data accessed by staff at home must be kept secure. With more staff than ever working remotely, take these steps to keep documents containing personal data safe, to avoid a data breach and stay compliant with the GDPR.

Under the General Data Protection Regulation (GDPR), you should be doing everything in your power to prevent a breach of personal data. 

This includes ensuring that any physical documents containing personal data taken home by staff are kept secure, to prevent the data from being lost, stolen or accidentally leaked.

There are no specific rules on how you must do this, but you can take the practical measures below, as advised by our associate education expert Mark Trusson. You may also want to introduce additional measures at your own discretion.

Read more about the GDPR with our summary article.

Store data electronically so it can be accessed remotely, where possible

As far as possible, keep personal data in an electronic format on a server that staff can access remotely when working from home.

Making sure this data is stored remotely means it can't be misplaced or lost.

Consider what

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